Difference between revisions of "Equipment Cave"
Gary.kupczak (talk | contribs) (→Student Responsibilities) |
Gary.kupczak (talk | contribs) (→Changes for Spring 2009) |
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*The EQ Cave is now staffed during all hours the lab is open. | *The EQ Cave is now staffed during all hours the lab is open. | ||
*The Cave door should remain closed at all times. '''Students are no longer allowed in the Equipment Cave'''. During normal business hours, all EQ transactions should be handled through the hall window. | *The Cave door should remain closed at all times. '''Students are no longer allowed in the Equipment Cave'''. During normal business hours, all EQ transactions should be handled through the hall window. | ||
| − | *Game Lab rentals are now handled through the Equipment Cave. To reduce congestion in the hallway, '''game rentals should | + | *Game Lab rentals are now handled through the Equipment Cave. To reduce congestion in the hallway, '''game rentals should ideally be handled through the window in the Game Lab'''. |
*DO NOT CLIMB THROUGH THE WINDOWS. | *DO NOT CLIMB THROUGH THE WINDOWS. | ||
Revision as of 14:44, 17 February 2009
The Equipment Cave is available for IAM students to rent equipment and print color documents. It is located in room 123 at the back of 1000 S Wabash Ave and is open during all normal lab hours.
Please read the Equipment Cave Access and Rental Policies below before checking out equipment.
Access and Rental Policies
In order to rent equipment and use the printers you must be enrolled as an IAM student.
Equipment Restrictions and Clearance
Equipment is organized by category (audio, video, photography, etc.), and is further subdivided by skill-level (basic, intermediate, and professional).
Students require specific clearance for each category and skill-level they wish to rent equipment from. Incoming and transfer students are initially only allowed to rent basic level equipment but may request special clearance from the Equipment Cave staff if they have previous experience with higher level equipment.
Additional equipment clearance is granted by taking classes in the IAM department. In general, higher level classes grant access to higher level equipment. Clearance is automatically granted if required for a particular class.
Information on how-to obtain specific clearances can be found on the Equipment Restrictions and Clearance page.
Student Responsibilities
Students are responsible for returning all equipment on time in complete and working condition.
This means:
- Equipment returned is functional and free from damage.
- All parts and accessories (as specified in the contract) are accounted for, functional, and free from damage.
If any of these terms are violated an infraction report will be filed on return of the equipment and if applicable, a $20/day late fee will be charged for overdue equipment.
Infraction Policies
Students are allowed 3 minor OR 1 major infraction.
Minor infractions include (but are not limited to):
- Loss of accessories.
- Late return of equipment.
Major infractions include (but are not limited to):
- Loss of equipment.
- Significant loss of accessories.
- Significantly late return of equipment.
If you have lost or damaged any equipment or accessories, you must be sure to notify the attendant on duty when the equipment is returned so that it can be noted in the report. Please detail the damage or loss sustained, and the manner in which it occurred. Be aware that you will be held accountable for any unreported damage or loss.
When your allotted infractions are used up your equipment privledges will be revoked and you will be banned from the checkout system indefinitely.
If you are banned and require equipment to complete a class assignment you will need your instructor to check it out for you.
Please note that the attendant on duty does not have the ability to instate or revoke bans. If you feel you have been unfairly banned you may petition Brian Nielsen for reinstatement of privileges.
Information for Students
SUBJECT TO CHANGE - MORE DETAILED INFO FORTHCOMING - Gary (21 Jan 2009)
Access Levels and Available Equipment could be combined into one doc (see above).
Information for Cave Staff
Changes for Spring 2009
- The EQ Cave is now staffed during all hours the lab is open.
- The Cave door should remain closed at all times. Students are no longer allowed in the Equipment Cave. During normal business hours, all EQ transactions should be handled through the hall window.
- Game Lab rentals are now handled through the Equipment Cave. To reduce congestion in the hallway, game rentals should ideally be handled through the window in the Game Lab.
- DO NOT CLIMB THROUGH THE WINDOWS.
Rental Procedures for Cave Staff
Check-out Procedures
- If the student has not already placed their item in the queue, assist them in doing so. Politely inform them that this can be done from any internet capable computer in advance. This will help to minimize congestion at the window.
- If the student has questions concerning equipment, clearance, or Cave policies, answer them to the best of your ability or refer them to the wiki or someone who can.
- Ask the student if they require any accessories and add them as necessary.
- Make sure to add at least one battery, but no more than two. Make sure you grab the battery with the same number as the one you added in the application. This is very important for inventory tracking.
- Find the item in the queue and click release.
- Print the contract and retrieve the appropriate bag from the cage.
- Add any accessories the student has requested.
- Find the correctly numbered battery. Attach it to the device and turn it on to make sure it is fully charged. If you send students out with dead batteries you will be written up.
- With the student, check the contents of the bag against the list of items on the contract. Initial next to each item and have the student do the same. Make sure the student understands what goes in the bag and that they are responsible for its safe return. If there is a discrepancy between the bag and the contract, do not check the item out. Resolve the problem and re-print the contract. If you are not sure how to resolve it, ask one of the other cave workers to assist you.
- Have the student print their name at the bottom of the contract and sign it. Put your own initials as well.
- Place the completed contract in the spot you removed the bag from and click release in the application.
Check-in Procedures
- Retrieve the appropriate contract from the cave.
- Check the bag's contents and any accessories against the contract. Initial next to the item if everything is ok.
- Logon to the equipment application if you are not already.
- Find the item in the check-out section and click check-in.
- If there are any accessories, click on return to original group for each one to return it to the accessory group. This is extremely important. If this is not done properly it messes up the inventory and makes future check-outs more difficult until the problem is resolved.
- If everything is there and in working condition, proceed to the next step. If there is a problem, you will need to file an infraction report.
- Return the equipment and accessories to their original locations in the cave.
- Place the batteries in the appropriate charger if one is available, or in the uncharged pile if one is not.
- File the contract in the completed contract bin.
Equipment Application and Database How-Tos
Deprecated Documents
- Giving Media to Students (deprecated pending replacement)
- IAM Equipment Access Policies and Curriculum Guide (proposed guidelines, superseded by this document)
